Executive Assistant

Executive Assistant (Regional Leadership Support)

About the Opportunity

Our client, a well-established multinational organisation, is seeking an experienced Executive Assistant to provide high-level administrative support to a team of Regional Senior Leaders based in Singapore. This is an exciting opportunity for a proactive and highly organised professional who thrives in a dynamic, fast-paced, and international environment.

You will serve as a trusted business partner to senior executives, ensuring seamless day-to-day operations while supporting regional leadership initiatives across multiple markets.

Key Responsibilities

Executive & Calendar Management

• Manage complex calendars for a team of Regional Directors across multiple countries and time zones.
• Coordinate internal and external meetings, both virtual and in-person.
• Anticipate scheduling conflicts, prioritise competing demands, and proactively manage executive inboxes where required.
• Act as the key liaison between senior leaders and internal/external stakeholders.

Travel & Expense Management

• Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Manage travel-related expenses, purchase orders, and budgets.
• Ensure compliance with company travel policies while optimising travel schedules.

Meeting & Event Coordination

• Organise regional leadership meetings, conferences, town halls, and team events.
• Coordinate venues, catering, audiovisual requirements, meeting materials, and agendas.
• Prepare meeting minutes, track action items, and monitor follow-up activities.
• Support post-event evaluations and continuous process improvements.

Administrative Support

• Prepare and edit presentations, reports, correspondence, and other business documents.
• Handle confidential and sensitive information with professionalism and discretion.
• Maintain organised records and administrative documentation.
• Conduct research and gather information to support business decisions.

Project & Operational Support

• Provide administrative support for regional business initiatives and special projects.
• Identify opportunities to improve administrative processes and team efficiency.
• Source and coordinate with external vendors for regional events and leadership activities.
• Build and maintain strong working relationships with internal stakeholders and external partners.

Requirements

• Minimum 6–8 years of Executive Assistant or senior administrative experience, preferably supporting regional or C-suite leadership within a multinational organisation.
• Proven experience managing multiple executives in a fast-paced, international environment.
• Excellent organisational, planning, and time management skills with the ability to manage competing priorities.
• Strong interpersonal and communication skills, with confidence interacting with stakeholders at all levels.
• High level of professionalism, discretion, and integrity when handling confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Self-motivated, resourceful, and able to work independently while collaborating effectively within a team.
• Bachelor's degree or equivalent experience is preferred.
• Additional language capabilities would be an advantage.

Who We're Looking For

The ideal candidate is an energetic, adaptable, and solutions-oriented Executive Assistant who enjoys working in a collaborative and entrepreneurial environment. You possess excellent judgement, strong attention to detail, and the ability to stay calm under pressure while balancing multiple priorities. Most importantly, you are a trusted partner who can anticipate the needs of senior leaders and consistently deliver exceptional administrative support.

Argyll Scott Singapore Pte Ltd
EA License No. 16S8105
Goh Sok Hwee, Florence (Wu Shuhui)
EA Reg No: R1326770